Stock in Excel stops working the moment two people edit it at once. Here is an honest look at the three real options: free programs, ready-made software and a custom-built system.
The short answer
Free inventory programs work for a very small warehouse with one user and no integrations. Ready-made software (Jumis, Horizon and similar) fits standard trade with monthly fees per user. A custom system pays off when the warehouse must talk to your e-shop, accounting and suppliers automatically — and you want to own the software instead of renting it.
| Criteria | Free programs | Ready-made software | Custom system |
|---|---|---|---|
| Cost | €0, but your time | Monthly fee per user | One-time investment + support as agreed |
| Users | Usually one | Per licence | Unlimited — no per-user fees |
| E-shop & accounting sync | No | Standard connectors, extras cost | Built in — any integration |
| Fits your workflow | You adapt | You adapt | Built around your warehouse |
| Low-stock alerts & reports | Basic or none | Standard reports | Exactly the reports you need |
| Growth ceiling | Hits fast | Vendor roadmap decides | Extend whenever you need |
Describe how your stock moves today, and we will honestly tell you whether a ready-made program covers it — or give a fixed quote for a system built around your warehouse.
For a single small warehouse with one user — yes, free tools and spreadsheets can work. Their limits show up quickly: no automatic sync with your e-shop or accounting, no multi-user access, and no low-stock alerts. If any of those matter, free stops being free — you pay in hours and mistakes.
Inventory software tracks stock in the warehouse. An ERP covers the whole company — finance, purchasing, sales and production. Many businesses need something in between: a warehouse system connected to their existing accounting, which is exactly what a custom SCM system does without the weight of a full ERP.
Yes — in a custom system this is the core feature: stock levels, orders and invoices sync automatically between the e-shop, warehouse and accounting software, so nothing is entered twice.
Ready-made software costs a monthly fee per user; a custom system is a one-time investment priced by the number of warehouses, users and integrations. Afterwards there are no per-user licences — support and new integrations are agreed separately. Tell us your volumes and we will prepare a free, fixed quote within a couple of business days.
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